AGENDA OF REGULAR MEETING

WELCH BOARD OF EDUCATION

BOARD ROOM – OFFICE OF SUPERINTENDENT

707 SOUTH CURTIS

TUESDAY, JUNE 23, 2009

6:30 PM

 

NOTE:   The board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda.

 

1.         Call to Order

 

2.         Establish Quorum

 

3.         Public Participation

 

4.         Consent Agenda – Consent agenda items may be voted separately at the

            request of any member of the board of Education

 

            A.        Vote to Approve/Not Approve Minutes of the Regular Board Meeting on

                        June 9, 2009

 

            B.        Vote to Approve/Not Approve Treasurer Report and Activity Fund

Report as of June 23, 2009, on Status of All Funds and Investments

 

5.         Items for Board Action

 

            A.        Vote to Approve/Not Approve 2008-2009 Purchase Orders and Warrants:

 

                        1.         Purchase Order Encumbrances

                                    a.         General Fund – #585-603 – $12,424.22

                                    b.         Building Fund –   #57-60 – $6,893.93

 

                        2.         Warrants

                                    a.         General Fund – #1815-1860 – $23,075.85

                                    b.         Building Fund – #91-96 – $3,542.76

 

            B.        Vote to Approve/Not Approve 2009-10 Purchase Order Encumbrances

                        and Warrants

 

                        1.         Purchase Order Encumbrances

                                    a.         General Fund – #1-220 - $649,989.02

                                    b.         Building Fund – #1-21 - $30,544.00

                                    c.         Bond Fund – $220,000.00

                                   

                        2.         Warrants

                                    a.         General Fund including Payroll – As Needed

                                    b.         Building Fund – As Needed

                                    c.         Bond Fund – As Needed

                                   

            C.        Vote to Approve/Not Approve Emergency Transfers

 

            D.        Vote to Approve/Not Approve the following 2009-2010 Lease Agreements

                        1.         American Chemical Systems  – Dish Machine in Cafeteria

                        2.         Pitney Bowes – Postage Machine

                       

            E.        Vote to Approve/Not Approve Lease Agreement for a 71-Passenger

                        Activity Bus from Ross Transportation; authorize Superintendent to sign

                        necessary documents; and authorize encumbrance and payment for first

annual payment

 

            F.         Vote to Approve/Not Approve Renewal of Lease/Purchase Agreement

                        with Welch State Bank for Elementary Modular Building

 

            G.        Vote to Approve/Not Approve Renewal of Lease Purchase Agreement

                        with Welch State Bank for Taylor Ice Cream Machine

 

            H.        Vote to Approve/Not Approve Purchase of 2009 E150 XL Econoline

                        8-Passenger Wagon from Mike Carpino Ford, Columbus, Kansas

 

I.          Vote to Approve/Not Approve Purchase of a 2009 Polaris Ranger

 

J.         Vote to Approve/Not Approve Surplus of Transportation Buses:

 

            1.         1987 Ford/Bluebird 66-passenger VIN ***61082

            2.         1994 Bluebird 53-passenger VIN ***103397

            3.         1995 Bluebird 53-passenger VIN ***107612

           

K.        Vote to Approve/Not Approve 2009-2010 Activity Fund Sub Accounts as

            listed in Attachment A

 

            L.         Vote to Approve/Not Approve the following Designations from 07-01-2009

                        to 06-30-2010:                     

 

 1.        School District Treasurer – Deborah Gamble

                                    a)         Authorize Deborah Gamble to invest school district funds

 2.        Minutes Clerk – Mona Stines

 3.        Deputy Minutes Clerk – Kari Miller

 4.        Encumbrance Clerk – Mona Stines

 5.        Title I Coordinator – Kimberley Hall

 6.        Title III Coordinator – Tobie Gatewood

 7.        Title VI REAP (Titles II A & D, IV, & V) – Bruce Chrz

 8.        Title VII Coordinator – Rebecca Sutton

 9.        Federal REAP Coordinator – R. Clark McKeon

10.       Special Education Coordinators – Kim Hall and Tobie Gatewood

11.       Title IX, Section 504 Coordinator, Homeless Liaison – Bruce Chrz

12.       Website Administrator – Vicky Chaney  

13.       Activity Fund Custodian – Deborah Gamble

14.       Child Nutrition Fund Custodian – Kari Miller

15.       Hazardous Communications – Bruce Chrz

16.       Safety Coordinator – Bruce Chrz

17.       Asbestos Coordinator – Precision Testing Laboratories, Inc.

                                    a) District Director – R. Clark McKeon

18.       Blood Borne Pathogen Information Manager – Bruce Chrz

19.       Purchasing Agent and Authorized Representative for all Federal

programs including E-Rate and Child Nutrition.  Designated

Custodian for the General Fund, Building Fund, Child Nutrition

            Fund, Bond Fund, Activity Fund, Federal programs, E-Rate, State

programs, and all other school programs  –  R. Clark McKeon

                                    a) Purchasing limited to $5,000.00 without prior approval

                        20.       Receiving Clerk – Deborah Gamble

                        21.       Assistant Receiving Clerk – Kari Miller

                        22.       Authorized Representative for Child Nutrition Program – R. Clark

McKeon

                        23.       Authorized Signatories for Activity Fund – Bruce Chrz & R. Clark

McKeon

                        24.       Authorized Representative for Insurance – R. Clark McKeon

                        25.       School District Attorney – Rosenstein, Fist, and Ringold

                        26.       Insurance Agent – Mitch Robinson, Arthur J. Gallagher Risk

                                    Management Services, Inc.

 

M.        Vote to Approve/Not Approve 2009-2010 Membership in Grand Gateway

            EDA

 

            N.        Vote to Approve/Not Approve 2009-2010 Plans:

                        1.         CLEP

                        2.         School Wide Title I

                        3.         Emergency Procedure

                        4.         Wellness Policy

                        5.         Technology

                        6.         Procurement

                        7.         Gifted Education

 

            O.        Vote to Approve/Not Approve Facility Use Agreement

                                    Melissa Smith – JOM Parent Committee

                                    Library – 2009-2010 Monthly Meetings

           

6.         Superintendent’s Report

 

            A.        Budget Information

 

            B.        Board Member Training Requirements and Points

 

            C.        OSSBA 2009 Conference and Exposition

 

            D.        OSSAA Rules Amendment

 

7.         New Business

 

8.         Proposed Executive Session to Discuss the Following Items so that the Board

            can Return to Open Session and Vote to Approve or Disapprove as Authorized

            by Section 307 (B)(1) of the Oklahoma Open Meeting Act:

 

A.        Employment of Shelly Chuckluck, Kindergarten Teacher, on Temporary Contract

for the 2009-2010 School Year

 

B.        Employment of Arlene Chappell, 4th Grade Teacher, on Temporary Contract for

the 2009-2010 School Year

 

9.         Vote to Convene/Not Convene in Executive Session

 

10.       Vote to Acknowledge Return to Open Session

 

11.       Statement of Executive Minute

 

12.       Vote to Approve/Not Approve Employment of Shelly Chuckluck, Kindergarten

            Teacher, on Temporary Contract for the 2009-2010 School Year

 

13.       Vote to Approve/Not Approve Employment of Arlene Chappell, 4th Grade

            Teacher, on Temporary Contract for the 2009-2010 School Year

 

14.       Adjourn

 

Posted at Welch JR/SR High Building and school’s website www.welchwildcats.net on or before 4:00 pm on June 22, 2009

 

                                                            ATTEST:        ________________________________

                                                                                    Mona Stines – Board Minutes Clerk

 

Attachment A

 

WELCH PUBLIC SCHOOLS

WELCH, OKLAHOMA

 

ACTIVITY FUND ACCOUNT NUMBERS

2009/10

 

 

801                                         FFA Organization #1

802                                         Miscellaneous

803                                         Athletics

804                                         Class of 2012

805                                         Class of 2013

806                                         Class of 2010

807                                         Class of 2011

808                                         Interest

809                                         Flower Fund

810                                         JH Cheerleaders

811                                         Elementary

812                                         Petty Cash

813                                         Student Council

814                                         FCCLA

815                                         Band/Vocal

816                                         Yearbook

817                                         SH Cheerleaders

818                                         Business Professional Association

819                                         Parent Teacher Organization

820                                         Spanish Club

821                                         Speech/Drama

822                                         Science

823                                         Library

824                                         Fellowship Christian Athletes

825                                         Technology Students Association

826                                         Woodwork

827                                         Band Boosters

828                                         Enrichment Foundation

829                                         Art Club

830                                         Athletic Boosters

831                                         Preschool

832                                         Kindergarten

833                                         National Honor Society

834                                        

835                                         Clearing

836                                         FFA Organization #2