AGENDA REGULAR MEETING

WELCH BOARD OF EDUCATION

BOARD ROOM – OFFICE OF SUPERINTENDENT

707 SOUTH CURTIS

SEPTEMBER 8, 2009

6:30 PM

 

NOTE:   The board may discuss, vote to approve, vote to disapprove, vote to table or decide not to discuss any item on the agenda.

 

1.         Call to Order

2.         Establish Quorum

3.         Public Participation

4.         Consent Agenda – Consent Agenda Items may be Voted Separately at the Request of

            any Member of the Board of Education

 

            A.         Vote to Approve/Not Approve Minutes of Regular Board Meeting on

August 11, 2009

            B.         Vote to Approve/Not Approve Treasurer’s Report and Activity Fund Report

                        on Status of all Funds and Investments

5.         Items for Board Action

 

            A.         Vote to Approve/Not Approve Purchase Order Encumbrances and Warrants

                        as follows:

 

                        1.         Purchase Order Encumbrances

a.         General Fund – #261-323 – $33,208.75

b.         Building Fund – #23-26 – $8,508.40

c.         Bond Fund – #2 - $8,000.00

2.         Warrants

a.         General Fund – #128-298 – $293,101.22

b.         Building Fund – #7-15 – $13,877.88

c.         Bond Fund – None

 

            B.         Vote to Approve/Not Approve the 2009-2010 Estimate of Needs and the 2008‑2009

                        Financial Statement for Submission to the County Excise Board, and Authorization to

                        Publish

 

            C.        Vote to Approve/Not Approve 2009-2010 Technology, Staff Development, WCTA,

                        Gifted/Talented Advisory, Calendar, CLEP, Social, Flower, Title VII Parent, Safe/Healthy

                        School, and Title I Committees as per Welch Public School 2009-2010 Committee

                        Membership Attachment A

           

            D.        Vote to Approve/Not Approve Employment of Stephen L. Smith Corp. as Financial

                        Consultants to Welch Public School for the Fiscal Year 2009 - 2010

                       

            E.         Vote to Approve/Not Approve 2009-2010 Elementary and Secondary Fund Raisers as per

                        Attachment B

 

            F.         Vote to Approve/Not Approve 2009-10 Emergency Transfers as Recommended by

                        Administration

 

            G.        Vote to Approve/Not Approve Use of School District Buses for Emergency Transportation

                        During a Declared Emergency by Craig County Emergency Management, Morris Bluejacket

 

            H.         Vote to Approve/Not Approve Surplus of Items as per Attachment C

 

I.          Vote to Approve/Not Approve Activity Fund Transfer from #805 – Class of 2009 to #802 –

            Miscellaneous, $903.44

 

J.         Vote to Approve/Not Approve Facility Use Agreement

 

1.         Basketball/Twirling – Tina McClintick

                        Old Gym – Practice M, T, Th, F 7:00 – 8:00 PM

            2.         Kristy’s Twirl-Its – Kristi Baker

                        Old Gym – Twirling M thru S Evenings

 

            K.         Vote to authorize/not authorize the Treasurer to open a non-interest bearing account

                        with Welch State Bank

           

6.         New Business

 

7.         Superintendent’s Report

 

            A.         Budget Information

            B.         Enrollment

            C.        GGEDA REAP Grant Application

            D.        OSSAA ADM Classifications and OSSAA Alternative League

            E.         OSSBA District 5 Meeting

            F.         Land Update

 

8.         Proposed Executive Session to discuss the following items so the Board can return to Open

            Session to vote on these items pursuant to Section 25 OS 307 (B)(1) of the Oklahoma Open

            Meeting Act:

 

            A.         Administrator, Certified Employee, and Support Employee Contracts for 2009-2010 School

                        Year

 

            B.         Employment of Ludivina Morales as Part-time Teacher Assistant/ESL Translator

 

9.         Vote to Convene/Not Convene in Executive Session

10.       Vote to Acknowledge Return to Open Session

11.       Statement of Executive Session

12.       Vote to Execute/Not Execute Administrator, Certified Employee, and Support Employee Contracts

            for 2009-2010 School Year

 

13.       Vote to Employ/Not Employ Ludivina Morales as Part-time Teacher Assistant/Translator

14.       Vote to Adjourn

POSTED AT WELCH HIGH SCHOOL BUILDING AND THE SCHOOL’S WEBSITE “www.welchwildcats.net”  AT 4:00 PM ON SEPTEMBER 4, 2009.

 

 

 

                                                                        ATTEST:         _________________________

                                                                                                Mona Stines, Minute Clerk

                                                                                                                        Attachment A

 

WELCH PUBLIC SCHOOL

2009-2010 COMMITTEE MEMBERSHIP

 

Technology Committee:

Sally McCurry              Librarian

Vicky Chaney              Business Education

Bruce Chrz                 REAP Flex, Principal

Joyce Clark                 English Teacher

Sherri Eller                  6th Grade Teacher

Kathy Fansler              Parent

Kevin Bullard               Parent

Kim Hall                       Elementary Principal

Clark McKeon             Fed. REAP, Supt.

 

Staff Development Committee:

Clark McKeon             Superintendent

Bruce Chrz                 Secondary Principal

Kim Hall                       Elementary Principal

Julie Buchanan           Coordinator, Elem. Teacher

Tobie Gatewood          K-12 Counselor

Jeanine Thompson     NCA Coordinator

Kelli Biggs                   1st Grade Teacher

Joyce Clark                 Secondary English and Spanish Teacher

Rhonda Mercer           Preschool Teacher/Parent

Trish Headlee              3rd Grade Teacher

 

WCTA:

Winston McKeon        President

                                    Vice President

Sherri Eller                  Secretary/Treasurer

Roseana Downum      Elementary Representative

Sally McCurry              Secondary Representative

 

Gifted and Talented Advisory Committee:

Kent Haskell                Secondary Math Teacher

Sally McCurry              K-12 Librarian

Clark McKeon             Superintendent

Kim Hall                       Elementary Principal

Bruce Chrz                 Secondary Principal

Kelli Biggs                   1st Grade Teacher

Tami McKeon              Parent

Tobie Gatewood          K-12 Counselor

Kristal Chenoweth      Secondary Science Teacher

Sherri Eller                  6th Grade Teacher

Janey Sutton               Coordinator

 

Calendar Committee:

Clark McKeon             Superintendent

Bruce Chrz                 Secondary Principal

Kim Hall                       Elementary Principal

Eric Chenoweth          Technology Education Teacher

Rhonda Mercer           PK Teacher

Sherri Eller                  6th Grade Teacher

Vicky Chaney              Vocational Business Teacher

 

Comprehensive Local Education Program (CLEP) Committee:

Stan Eller                    Agricultural Education Teacher

Jeanine Thompson     FCS Teacher

Joyce Clark                 Secondary English Teacher

Roseana Downum      1st Grade Teacher

Karen Thomason        2nd Grade Teacher

Kim Hall                       Elementary Principal

Bruce Chrz                 Secondary Principal

Clark McKeon             Superintendent

 

Social Committee:

Sherri Eller                  6th Grade Teacher

Roseana Downum      1st Grade Teacher

Janey Sutton               Secondary Teacher

Tobie Gatewood          Counselor

Winston McKeon        K-12 Music Teacher

 

Flower Committee:

Janey Sutton               JH Teacher

J.J. Siegel                    PK Teacher

 

Title VII Parent Committee:

Janey Sutton               Project Coordinator

Kathy Fansler              Parent

Deborah Seigel           Parent

Sherri Farmer             Parent

Tammy Braden           Parent

Barb Chenoweth         Parent

Mariah Armstrong       Student

 

Safe/Healthy School Committee:

 

Kim Hall                       Elementary Principal

Bruce Chrz                 Secondary Principal

Roseana Downum      1st Grade Teacher

Sherri Eller                  6th Grade Teacher

Tammy Chenoweth    Parent

Jamie Baker                Physical Therapist

Tammy Smith             Health Care Professional/Parent

Tobie Gatewood          K-12 Counselor

 

Title I Committee:

 

Clark McKeon             Superintendent

Bruce Chrz                 Secondary Principal

Kim Hall                       Elementary Principal

                                    Title I Coordinator

Karen Thomason        Elementary Teacher

Roseana Downum      Elementary Teacher/Reading

Patricia Headlee          Elementary Teacher

Janey Sutton               Secondary Teacher

Kelli Biggs                   Elementary Teacher

Kari Miller                    Parent

Della Jett                     Parent

Kevin Bullard               Parent

                                                                                                                        Attachment B

 

2009 – 2010 ELEMENTARY AND SECONDARY

FUND RAISERS

 

 

Elementary

 

1.  Sell concession items once a month on Game Days as a reward/snack activity.

2.  Sell ice cream at HS basketball games.

Funds raised are to be used to purchase

 

Yearbook

1.      School Pictures

2.      Senior and Buddy Ads

3.      Spring and Buddy Picture Sales

4.      Advertisement Sales

5.      Annual Sales

6.      Book Covers & Autography pages sales

7.      Picture Sales

All fundraisers will be used for publication of the yearbook, supplies, special supplements, yearbook signing parties, computer hardware and software, workshops and competitions. 

 

Library

1.      Scholastic Book Fair (2) spring and fall one each

2.      Empties4Cash (ink cartridge recycling)

3.      Cell Phone Recycling

4.      box tops for education

Proceeds to be used for books, incentives, and supplies that support the library program.  

 

Junior Class

 

1.      Fall Concessions Football & Basketball

2.      Tee shirt sales for football homecoming

3.      Sonic Cards

Proceeds to be used to fund the 2008-2009 Junior/Senior Prom

 

FFA

1.      Fall and Spring Meat Sales

2.      FFA Rodeo

Proceeds to be used to fund FFA organizational expenses and pay for convention/conference registration fees, FFA Banquet, Shop Projects and career development events

 

FFA #2

1.      Pie Supper

Proceeds to be used as follows: 70% to fund the Welch Livestock Show and 30% of the proceeds to a fund for a show barn 

 

BPA

1.   Fruit Sales

Proceeds to be used for State Leadership Conference expenses, refreshments for meetings, Christmas Party expenses, and End of the Year Party expenses and angel tree gifts

 

Student Council

1.   Candy Vending Machine

2.   Homecoming Dances

Proceeds to be used for homecoming expenses, registration fees, teacher appreciation gifts, 12 days of Christmas prizes, food/refreshments for meetings, angel tree gifts and senior scholarship

 

FCCLA

1.      Baked potato sales

2.      Otis Spunkmeyer Cookies & Muffins

3.      Fall and Spring Dance (Semi Formal)

4.      Jack Links Jerky Sales

5.      Valentine Pop Sales

6.      School Dance(s)

7.      hotdog/polish sausage – lunch time

8.      Elementary Christmas Store

Proceeds to be used for FCCLA organizational expenses, state convention, cluster meeting, and FCCLA activities

 

Cheerleaders

 

1.      Ribbons, buttons, poms, and bags

2.      Red Wheel and Little Caesar Food Sales (Jr. Cheerleaders included in Red Wheel)

3.      Grade School Cheer Camp

4.      Homecoming T-shirts ( basketball)

5.      cheer team sweatshirts and t-shirts

6.      sports calendar adds

Proceeds to be used for uniforms, sweat suits, cheer accessories, travel expenses associated with competitions (including meals), and competition fees  

 

Athletics

1.      Advertising Signs for Athletic Fields

2.      Softball Tournaments

3.      HS Basketball Tournament

4.      Elementary Basketball Tournament / Concession

5.      Raffle & 50/50 drawings

6.      Gun raffle (basketball)

7.      Free Throw-a-Thon

8.      Tee Shirt Sales

9.      Gate at all athletic events

10. Scratch off Coupons (baseball)

11. Lift-a-thon (football)

12. ESPN Magazine Sales (football)

13. Car wash (basketball)

14. Dinners  (Softball) Sunday Afternoon brisket and spaghetti

Proceeds to be used for various equipment and athletic department expenses

 

Band/Music

1.      Fall Softball & Spring Athletic Concessions

2.      Musical Concert Admission and Dinner/Concession (Bistro Night)

3.      Football Homecoming Cookout Dinner

4.      Donation Opportunities

5.      Adds in Concert Programs

6.      Community Dinners / Sr. Night Chili Supper

7.      Booth at Community Events

8.      Spring Catalog Sale

9.      Flashing Spirit Pin Sales

10. Avon products from promo catalog

11. Sell Holiday Greenery

Proceeds to be used for the maintenance and purchase of instruments purchase of new music, contest entry fees, accompanist fees and expenses incurred during Music Department Trips

 

National Honor Society

 

1.      Penny Wars (donations)

2.      Harvest Days Booth

3.      Krispy Kreme Donuts

Proceeds to be used for convention registration fees and lodging, initiation expenses, service project expenses, chapter dues to state and international chapter, and academic awards banquet

 

High School Office (Misc. Account)

 

1.  T-shirt / sweatshirt sales (softball, basketball, spirit)

2.  Sr. Faculty Game (basketball / softball)

3.  Vending machine

4.  Nacho / Hotdog Sales during lunch

Proceeds will be used for student and faculty rewards, misc. office needs

 

TSA Tech Education

 

1.  Build projects / furniture to sell

2.  Raffle projects built by TSA members

Proceeds to be used for TSA supplies and trips

 

Art Department

 

1.  Selling seasoned smoked pork ribs

Proceeds to be used to purchase classroom supplies.

 

 

 

 

 

                                                                                                                        Attachment C

 

Surplus Inventory

 

 

TV                    Sanyo

                        Model #DS25430

                        S# V5150684296908

 

Laser disk       Pioneer                                                Purchased 92/Title VII

                        Model #CLDV2400

                        S# 3913850

 

TV                    Zenith                                                  Purchased ’83

                        Model Z1310PT

                        S# 391-75260676                                          

 

TV                    Phillips Magnavox                               Purchased 2000

                        Model 19PR19C122   

                        S# 38505001

 

Overhead        Elmo                                                    Not Working

                        Model L355

                        S# 314840

 

Overhead        Buhl                                                     Not Working

                        Model 90ED

                        S# 30514

 

Printer             hp DeskJet 940C                                Not Working

                        Model C6431E

                        S# MX18K6D1D7

 

Scanner          Follett 3800

 

Star projection screen

 

Defibrillator      Heartstart defibrillator

                        Model 3000 QR

                        S# H53940610154

 

Satellite           Toshiba

                        Model TRV 1500

                        S # A02950581