AGENDA OF REGULAR MEETING

AGENDA OF REGULAR MEETING

WELCH BOARD OF EDUCATION

BOARD ROOM – OFFICE OF SUPERINTENDENT

707 SOUTH CURTIS

TUESDAY, JUNE 29, 2010

6:30 PM

NOTE: The Board May Discuss, Not Discuss, Vote to Approve, Vote to Not Approve, or Vote to Table Any Item on the Agenda.

1. Call to Order

2. Establish Quorum

3. Public Participation

4. Consent Agenda – Consent Agenda Items May be Voted On Separately at the Request of Any

Member of the Board of Education

A. Vote to Approve/Not Approve Minutes of the Regular Board Meeting on June 8, 2010

B. Vote to Approve/Not Approve Treasurer Report and Activity Fund Report as of June 29,

2010, on Status of All Funds and Investments

5. Items for Board Action

A. Vote to Approve/Not Approve 2009-2010 Purchase Orders and Warrants:

1. Purchase Order Encumbrances

a. General Fund – #678-686 - $6,773.75

b. Building Fund – #47-52 - $30,882.00

c. Bond Fund – None

2. Warrants

a. General Fund – #1807-1849 - $31,885.95

b. Building Fund – #68-73 - $1,928.38

c. Bond Fund – None

B. Vote to Approve/Not Approve 2010-2011 Purchase Order Encumbrances and Warrants

1. Purchase Order Encumbrances

a. General Fund – #1-300 - $811,320.53

b. Building Fund – #1-22 - $22,044.00

2. Warrants

a. General Fund including Payroll – As Needed

b. Building Fund – As Needed

C. Vote to Approve/Not Approve Request For Use of Facility

A. Rivals Football – Jamie Baker

Football Camp – Practice Field

D. Vote to Approve/Not Approve the following 2010-2011 Lease Agreements

1. American Chemical Systems – Dish Machine in Cafeteria

2. Pitney Bowes – Postage Machine

E. Vote to Approve/Not Approve 2010-11 Lease Agreement for a 71 Passenger Activity

Bus with Ross Transportation

F. Vote to Approve/Not Approve Renewal of Lease/Purchase Agreement with Welch State

Bank for 2010 Ford F250 Pickup

G. Vote to Approve/Not Approve Renewal of Lease/Purchase Agreement with Welch State

Bank for Taylor Ice Cream Machine

H. Vote to Approve/Not Approve Fast Pitch Softball Fund Raising Requests.

Funds to be used to Purchase Fast Pitch Uniforms

1. Pizza Hut One Monday Evening in July

2. Spaghetti Dinner on a Sunday in July

3. T-shirt Sales in August

4. T-shirt Sales for Welch Tournament in August

I. Vote to Approve/Not Approve 2010-11 Asbestos Operation and Maintenance Contract

With Precision Testing Laboratories, Inc.

J. Vote to Approve/Not Approve 2010-2011 Membership in Grand Gateway EDA

K. Vote to Approve/Not Approve 2010-2011 Activity Fund Sub Accounts as Listed in

Attachment A

L. Vote to Approve/Not Approve the following 2010-11 Designations

1. School District Treasurer – Deborah Gamble

a) Authorize Deborah Gamble to Invest School District Funds

2. Minute Clerk – Mona Stines

3. Deputy Minute Clerk – Kari Miller

4. Encumbrance Clerk – Mona Stines

5. Title I Coordinator – Kimberley Hall

6. Title III Coordinator – Lecreatia Decker

7. Title VI REAP (Titles II A & D, IV, & V) – Bruce Chrz

8. Title VII Coordinator – Rebecca Sutton

9. Federal REAP Coordinator – R. Clark McKeon

10. Special Education Coordinator – Kim Hall

11. Title IX, Section 504 Coordinator, Homeless Liaison – Bruce Chrz

12. Website Administrator – Vicky Chaney

13. Activity Fund Custodian – Deborah Gamble

14. Child Nutrition Fund Custodian – Kari Miller

15. Hazardous Communications – Bruce Chrz

16. Safety Coordinator – Bruce Chrz

17. Asbestos Coordinator – Precision Testing Laboratories, Inc.

a) District Director – R. Clark McKeon

18. Blood Borne Pathogen Information Manager – Bruce Chrz

19. Purchasing Agent and Authorized Representative for all Federal

programs including E-Rate and Child Nutrition. Designated

Custodian for the General Fund, Building Fund, Child Nutrition

Fund, Bond Fund, Activity Fund, Federal programs, E-Rate, State

programs, and all other school programs – R. Clark McKeon

a) Purchasing Limited to $5,000.00 Without Prior Approval

20. Receiving Clerk – Deborah Gamble

21. Assistant Receiving Clerk – Kari Miller

22. Authorized Representative for Child Nutrition Program – R. Clark

McKeon

23. Authorized Signatories for Activity Fund – Bruce Chrz & R. Clark

McKeon

24. Authorized Representative for Insurance – R. Clark McKeon

25. School District Attorney – Rosenstein, Fist, and Ringold

26. Insurance Agent – Mitch Robinson, Arthur J. Gallagher Risk

Management Services, Inc.

M. Vote to Approve/Not Approve OSSBA Policy Services Templates for Possible

Inclusion in Welch Public Schools Policy Manual

1. CDA - P Investment Procedures

2. CDA Management and Investment of Funds

3. CA Expenditure of District Funds

4. CDGA Season Tickets Plan

5. DPB Substitute Teachers

N. Vote to Surplus/Not to Surplus the following elementary school equipment:

1. Two Tan Pushbutton Telephones – SN 250044-MBA-44M-11-92-D

2. One Cordless Panasonic Grey Telephone – KX-TG 2631 W

3. One Cordless Panasonic White Telephone – KS-TG 2631-W

4. One Electric Stapler Model 100

5. One Phillips VCR Black – SN 82848709

6. One Orion VCR Black – SN 161-70522198

6. Superintendent’s Report

A. Budget Information

B. Summer Projects

C. Equipment Needs

7. New Business

8. Proposed Executive Session to Discuss the Following Items so That the Board Can Return to

Open Session and Vote to Approve or Disapprove as Authorized by Section 307 (B) (1) of the

Oklahoma Open Meeting Act:

A. Employment of Tiffany Layton, Kindergarten Teacher, on Temporary Contract for the

2011-2011 School Year

B. Employment of Melisa Hilderbrand, Special Education Teacher on Temporary Contract

for the 2010-11 School Year

C. Employment of Shelly Earp, Librarian on Regular Contract for the 2010-2011 School

Year

D. Resignation of Kenny Tullis, Part Time Substitute Custodian

9. Vote to Convene/Not Convene in Executive Session

10. Vote to Acknowledge Return to Open Session

11. Statement of Executive Minute

12. Vote to Approve/Not Approve Employment of Tiffany Layton, Kindergarten Teacher, on Temporary Contract

for the 2011-2011 School Year

13. Vote to Approve/Not Approve Employment of Melisa Hilderbrand, Special Education Teacher on Temporary

Contract for the 2010 11 School Year

14. Vote to Approve/Not Approve Employment of Shelly Earp, Librarian on Regular Contract for the

2010-2011 School Year

15. Vote to Approve/Not Approve Resignation of Kenny Tullis, Part Time Custodian

16. Vote to Adjourn

Posted at Welch JR/SR High Building and school’s website www.welchwildcats.net on or before 4:00 pm on June 28, 2010

ATTEST: ________________________________

Mona Stines – Board Minute Clerk

Attachment A

WELCH PUBLIC SCHOOLS

WELCH, OKLAHOMA

ACTIVITY FUND ACCOUNT NUMBERS

2010/11

801 FFA Organization #1

802 Miscellaneous

803 Athletics

804 Class of 2012 (Juniors)

805 Class of 2013 (Sophomores)

806 Class of 2014 (Freshmen)

807 Class of 2011 (Seniors)

808 Interest

809 Flower Fund

810 JH Cheerleaders

811 Elementary

812 Petty Cash

813 Student Council

814 FCCLA

815 Band/Vocal

816 Yearbook

817 SH Cheerleaders

818 Business Professional Association

819 Parent Teacher Organization

820 Spanish Club

821 Speech/Drama

822 Science

823 Library

824 Fellowship Christian Athletes

825 Technology Students Association

826 Woodwork

827 Band Boosters

828 Enrichment Foundation

829 Art Club

830 Athletic Boosters

831 Preschool

832 Kindergarten

833 National Honor Society

834 Facility Key Deposits

835 Clearing

836 FFA Organization #2